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Cloud computing brings ERP systems within reach of every business

By Paweł Prymakowski, CEO, IT Vision
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Digitalisation is not a new idea. The digital revolution started in the late-1950s and continues at an accelerating pace.

The simplest definition of digitisation is the process of converting information into a digital format, such as scanning handwritten documents or converting analogue sound to an MP3 file. Nowadays almost everything can be transformed into digital form – that’s the world we live in. The word digitalisation refers to the transformation of a business, or even a state, through the digitisation of its processes.

Going digital is about becoming ever-more efficient and constantly improving the way the business is run. With every step on the path of digitalisation it becomes easier to connect internal and external processes. And when the steps are made in cloud solution you can get all of that in real time.

Expanding the technology means getting close to the whole world – with data sources, devices, other programs, processes and companies. It opens your company to all the possibilities of IoT (Internet of Things). IoT allows one to transfer data from machines or devices without human involvement. You can get all information and data you need on your computer or mobile phone. The big advantage of this point of digital revolution is the fact that the amount of data is no longer overwhelming. Now we can use and analyse data we receive in more efficient way thanks to all changes is Big Data. And there is another bright point in all things going digital – the access to new technologies is much easier.

Available enterprise resource planning (ERP) systems are easier to implement, cheaper to maintain and easier to integrate. Thanks to ERP cloud solutions, implementation time - has shortened from months (or even years!) to weeks. This is indeed a revolution!

It may look like a lot of data and information. Many may ask if their companies need all of this modernisation and improvement. In my opinion they do. Below are some examples, why investing in modern digitalisation, IoT and cloud solutions pays off.

Faster, better, cheaper and always on time. With these words you can summarise the advantages of going more and more digital. But take a closer look why it is a good choice to go digital, use cloud solutions and IoT. Digital solutions bring savings to the company in many ways. One example is that you can track machine energy usage and see which equipment uses most energy and then find a way to reduce it. But new technologies are also about prediction. They give you the ability to predict demand, sales and resource consumption and predict the best time to conduct maintenance. With IoT solutions, devices can communicate with you by sending signals about their current status and future need of repair.

Another advantage can be put in one word – increase. Increased innovation, efficiency and productivity. By having a forward overview of a whole company and its processes, you can find its weak spots, manage work remotely, find the most efficient way of manufacturing, factor usage, resources consumption, routes and BOMs (bills of materials).

Getting more digital isn’t just about you and your company. It is also important when it comes to communication with your suppliers. Through real-time communications, you can find out where your supplies are at any given time. This improves supply chain and information can help you better manage your operations.

But is it really that great? Let’s have a closer look at WMF Group, a global technological market leader in fully automatic coffee machines for hotels and restaurants. It is making magnificent work using cloud ERP – Microsoft Dynamics 365 and IoT, all based on Azure Cloud. The digitalisation of coffee-making lies in the data generated by the machines (for example brewing time, maintenance status, machine location, usage patterns). This data is stored in one location what makes it easier to analyse. WMF Group is an excellent example of IoT using by obtaining data on a machine maintenance status to help make predictive maintenance possible (technicians can choose to make repairs themselves or order spare parts). And sales team can see how often the machine is used and determine which products sell the best.

These solutions work as well in other business sectors than manufacturing, such as sales and distribution, professional services and others.

It’s high time to forget about huge, time-consuming implementations of ERP systems and painful upgrades. It is time to invest in flexible cloud-based ERP solutions. Many companies associate ERP implementation with endless integrations or expensive upgrades stopping companies work. But these times are gone. Now you can go live with your ERP systems within weeks. Upgrades are made in the cloud by a vendor, so it is almost invisible for you and your company’s work. And you don’t have to pay extra for upgrades. Compare that to your system!

RamBase is an example of such cloud-based system. RamBase is an excellent IT tool tailored to the needs of companies wanting to operate successfully in the digital economy, based on international business relations. The total cost of ownership is up to 77% lower than classic on-premise solutions if you take system maintenance into consideration. Compared to classic systems, it reduces such costs as: purchase of hardware, additional remuneration for customer’s IT staff, system support and maintenance services. And implementing RamBase is, by enterprise standards, instant. They can be closed in within eight weeks after signing the contract.

Everyone wants to have  results as fast as it is possible, and cloud solutions are a chance to achieve it. One of the best things of digitalisation and going into the cloud is that full ERP systems are now available for almost any company. There are solutions which are dedicated for certain industry or size of the company. And thanks to that they don’t need to be customised, and they don't require investing a lot of money (which in on-premise solution can be a huge asset freezing).

This is no a fairytale about the future. It’s what you can get now. It will improve your company. Don’t wait any longer and learn about ERP cloud solutions for your industry.

About the author:
Paweł Prymakowski, CEO, IT Vision, https://www.linkedin.com/in/pawelprymakowski/


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